SIGNAGE RULES & REGULATIONS
FOR ACADEMIC AND ADMINISTRATIVE BUILDINGS
Content Restrictions
· Publicity, herein referred to as “flyers”, is restricted to publicize meetings and events for Recognized Student Clubs/Organizations (RSCO) at Mercyhurst College. Flyers should consist of important information, including but not limited to:
§ Name of RSCO
§ Major Affiliations
§ Event time, date and locations
§ Event specific details
§ Student or advisor contact information (i.e. campus phone number or email address)
· Flyers are not to consist of any derogatory or inappropriate language.
· Flyers are in no way to promote alcohol and/or drug use.
· Flyers must not conflict with the mission, core value and/or Catholic, Mercy heritage of Mercyhurst College.
· Approval of all publicity is at the discretion of Mercyhurst College and the Center for Student Engagement & Leadership Development.
General Guidelines and Restrictions
· Flyers can only be 8 ½ x 11 in size and may be hung on bulletin boards. Under no circumstances are flyers permitted on any surface other than bulletin boards, including but not limited to doors, windows, walls, walkways, etc.
· If interested, RSCOs may request permission from specific departments/offices to place flyers on any departmental/office bulletin boards. If the RSCO received permission to hang flyers on department/office bulletin boards, the RSCO is responsible for removing all copies of the flyer within 24 hours of the event/meeting taking place. If the flyers are not removed within that time frame, the Center for Student Engagement & Leadership Development will remove them and the RSCO will receive a warning. If this occurs repeatedly, publicity privileges will be revoked for a time period to be determined by the Director of the Center for Student Engagement & Leadership Development.
· Flyers are not permitted to be posted over existing signage.
· Push pins, staples, and tape can be used on bulletin boards.
· Sidewalk chalk is generally prohibited. Under special circumstances, the Director of the Center for Student Engagement & Leadership Development may grant approval. On a case-by-case basis, RSCOs wishing to use sidewalk chalk should seek approval by the Director prior to using sidewalk chalk.
Approval Process for RSCOs
Step 1) Print one (1) copy of the RSCO flyer and bring it to the the Center for Student Engagement & Leadership Development, any time Monday through Friday between the hours of 8:30am through 4:30pm. The Center is located on the main level of the Student Union, next to Campus Ministry.
Step 2) If the flyer meets the standards listed above, it will be returned within 24 hours of receipt. The RSCO will be asked to print all of the copies of the flyer to be posted. All copies must be submitted to the Center for Student Engagement & Leadership Development for approval stamping. Please note, flyers are to be approved no earlier than two weeks before the scheduled event/meeting and should be event specific. Flyers will be stamped to expire the date after the event has taken place. If the flyer is informational and therefore date is irrelevant, it will expire two weeks from the date it is stamped.
If the flyer submitted does not meet the standards listed above, it will be returned within 24 hours of receipt and the RSCO will be asked to make the recommended changes. The RSCO will then need to resubmit the flyer for approval.
Step 3) Upon approval, all copies of the flyer will be stamped with a designated Center for Student Engagement & Leadership Development stamp. Approval stamped flyers will be placed at the Student Union Information Desk for pick-up within 24 hours of receiving all copies of the approved flyer.
Step 4) The following are approved sign hanging locations. Upon flyer expiration date, the Center for Student Engagement & Leadership Development will remove flyers from these locations:
Old Main 1st and 2nd floor center stairwell and the bulletin boards by 2nd floor lounge area
Preston Entryway/stairwell right next to Old Main and bulletin boards in all other stairwells.
Zurn Entryway, main stairwells – 1st through 3rd floors
PAC Hallway bulletin boards (non-departmental)
Dining Hall Walls, windows, doors, etc. in the entranceway
Baldwin/McAuley/Warde Lobby areas
Hirt Main and lower level. There are bulletin boards in various hallways throughout Hirt.
Student Union Ground floor and Laker Inn area
Departmental/Office and Non-College Organizations
Any departmental/office publicity is exempt from this approval policy however it must clearly state the name of the Mercyhurst College sponsoring department/office and all other guidelines must be followed. This policy is also in effect for all non-college organizations and approval will be handled by the Director of the Center for Student Engagement & Leadership Development. Any exception to the above mentioned regulations need to be approved by the Center for Student Engagement & Leadership Development. Unapproved publicity and flyers not adhering to the above listed guidelines will be taken down and disposed of and publicity privileges may be revoked. Any questions or concerns can be addressed to the Director of the Center for Student Engagement & Leadership Development at 824-2433. Rev. 05/09
